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VENDOR INFORMATION Holiday Craft Show 2021

VENDOR INFORMATION

 June 24th - First Mandatory Meeting (anyone who was not in the meeting cannot apply to be a vendor)

August 2nd - Vendor application will be available. Please see Megan for a copy of the application or email megan@brickhouseny.com

August 31st - Deadline to submit vendor application

first week of September - notification of vendors accepted

September 24th - Second meeting (for accepted vendors) 6:30 pm

HOLIDAY CRAFT SHOW SCHEDULE

Wednesday, December 8th - Thursday, December 9th
BrickHouse will be closed in preparation for the sale
Friday, December 10th
2 - 4 PM Drop off/set up time 
5 - 9 PM Sale/Opening Reception
Saturday, December 11th 
10 AM - 7 PM Sale
Sunday, December 12th
 12 - 5 PM Sale
5 - 7 PM Breakdown

 

SELLING IS HARD WORK

All table vendors must be present at their table for ALL three days. If you are unable to be present for all three days, your request for a table will be denied.
As a vendor, you MUST appear welcoming and be prepared to engage with every potential customer.
Remember that your customer service reflects you and your craft.
DO NOT read books, check e-mail, talk on the phone, visit with friends, etc.

 

SALES PAYMENT: You must sign up with Zelle pay in order to get paid for your sales. Go to: Zellepay.com

SALES INFO: Each vendor is assigned a code number and given a stack of receipts. Your vendor code must be written on the upper left hand corner of all receipts. Your name must be on the lower left-hand side of the receipt.

All sale receipts must have the following:

  • Date
  • Vendor Code #
  • Name of craftsperson
  • Price of each item purchased
  • Subtotal of list of items

Once items are selected for purchase:

  • Fill out an itemized receipt and give all three copies to the customer
  • Once they have paid, the will receive two receipts back that are stamped PAID.
  • One receipt will be for the customer and the other one will be for the vendor to keep for your records.
  • You will then give the customer his/her merchandise.

 

VOLUNTEERING OPTIONS

All vendors are required to sign-up for a 4 hour volunteer shift.

  • Wednesday, Dec 8th (10am-9pm) – studio prep
  • Thursday, Dec 9th (10am-9pm) – studio prep
  • Friday, Dec 10th (10 am – 2pm) – studio prep
  • Sunday, Dec 12th (5-7pm) – clean up

 

COMMITTEES

  • STUDIO PREP before show
  • STUDIO CLEAN UP after show
  • Marketing committee
  • Decorating committee
  • Food committee

 

     TERMS AND CONDITIONS

    BrickHouse will collect a commission of 30% on all sales; balance due vendor will be sent by January 1st.

    PREPARATION: There will be a meeting for all vendors accepted on September 24th at 6:30 pm. Attendance to this meeting is REQUIRED. Failure to attend meeting will result in forfeiture of vendor space.

    STUDIO PREPARATION/CLEAN UP: Vendors are required to volunteer for either setting up the studio before the sale or cleaning up after the sale. Failure to sign-up for a volunteer shift will result of forfeiture of vendor space.

    TABLE SET UP: All vendors must be set up and ready to sell by 4:00 pm the day of the 2021 Holiday Craft Sale. Artists may begin setting up at 2:00 pm the day of the Sale. You may NOT arrive before 2:00 PM on Friday December 10th  unless you are part of the studio set up team. You may not set up your table before 2:00 PM.

    TABLE BREAK DOWN: Break down can start no sooner than 5:00 pm on Sunday and must be complete by 7:00 pm No vendor is to close before the official closing time. Before leaving, be sure your area is clean and trash free. Artists with gallery space need to have their work in BrickHouse prior set up on November 30th.

    VENDOR ITEMS: Work for sale must reflect the disciplines offered at BrickHouse Ceramic Art Center. All vendors not currently involved with BrickHouse must be approved by the Director.

    STAFFING: Vendors must be present at tables for the entire duration of the sale- NO EXCEPTIONS.

    TABLES, CHAIRS, AND MISC ITEMS: BrickHouse Ceramic Art Center will provide tables, tablecloths, chairs, bags, newsprint, receipts, decorations and marketing including: fliers, invitations, and advertising. Ny State 5 cent paper bag fee will be divided by number of vendors and charged to vendors at the end of sale.

    PROPS: Vendors must provide all necessary sale props and fixtures.

    VENDOR SPACE: Vendor spaces will be assigned. Placement, flow, and competition will be taken into consideration to provide the best experience for sale attendees. If you have special space needs, please include your request with your application and we will make every effort to accommodate you. Spaces are reserved on a first come first served basis. No more than 2 vendors may share a table; each vendor must fill out a registration form.

    ACCEPTANCE: BrickHouse Ceramic Art Center reserves the right to decline any application for space if it deems such action to be in the best interest of the Craft Sale.

    CANCELLATION OF SPACE: Application fees are non-refundable. BrickHouse Ceramic Art Center is not liable if weather or other conditions prevent the vendor from attending and fulfilling the contractual obligation as a vendor. No refunds will be made for weather, accident, health, or other causes for non-participation.

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